BlogMeetings & Calls
Best AI Meeting Assistants in 2027
A buyer's guide to meeting assistants that help during the call as well as after it, from the assistants built into Teams, Zoom and Meet to independent tools.
By Evin JohnPublished 8 min read
An AI meeting assistant does more than take notes: it helps while the meeting is still going, by answering questions about what was said, catching you up, or suggesting what to say next, and then it writes up the meeting. Going into 2027 you have three kinds to choose from. If your company runs on one meeting platform, the assistant built into it (Copilot in Teams, Zoom AI, Gemini in Meet) is the obvious first look, because it needs no new vendor. If your meetings span several platforms, an independent assistant such as Otter, Fireflies or Granola covers all of them. And if what you need is private, real-time help in calls you lead, a desktop copilot such as Natively works in any meeting app without joining it.
This guide is about help during the meeting and buying for a team. If you mainly want the best written record afterwards, our AI meeting notetakers guide compares transcripts, summaries and exports; if budget decides it, see the free meeting assistants guide.
The short answer
- Your company uses TeamsMicrosoft Teams Copilot: built in, governed by your Microsoft 365 admin
- Meetings on every platformOtter.ai: bot or desktop capture, live transcript, team workspace
- Notes you write yourselfGranola: no bot, and you can ask it questions mid-meeting
- Private live helpNatively: answers on your screen, any meeting app, local or your own keys
- Sales teamsFireflies.ai: live answers from your knowledge base plus CRM integrations
Three kinds of meeting assistant
Built into the meeting platform
Microsoft, Zoom and Google each ship an assistant inside their own meetings. They need no bot, because they are the platform, and your administrator already controls them. The catch is that each one works only in its own platform's meetings, and the full features need a paid licence: Teams' intelligent recap needs Teams Premium or a Microsoft 365 Copilot licence, and Gemini in Meet needs an eligible Workspace edition.
Independent assistants
Otter, Fireflies, Granola, Read AI and Fathom work across Zoom, Meet and Teams. Most can send a bot from your calendar or record from a desktop app without one. They bring a shared workspace, search across meetings and integrations with CRMs and chat tools. During the meeting their help is mostly a live transcript and questions about what has been said.
Private live copilots
Natively and Cluely sit on your own screen and help you in the moment: an answer to a technical question, a reply to an objection, a summary of the last five minutes. They hear the call from your computer, so they work in any meeting app and nothing joins the meeting. They are personal tools, not team archives.
The assistants side by side
| Assistant | During the meeting | Free option | Paid | How it joins |
|---|---|---|---|---|
| Microsoft Teams Copilot | Answers questions about the meeting so far; suggests action items | Included with a paid planNot in free or standard Teams. Intelligent recap needs Teams Premium or a Microsoft 365 Copilot licence on top of Microsoft 365. | Teams Premium $10 per user a month, or Microsoft 365 Copilot $30 (Copilot Business $18), billed yearly, on top of Microsoft 365 | Built into Teams: works from the meeting's transcript and recording, so no third-party bot |
| Zoom AI (formerly AI Companion) | In-meeting questions and catch-up summaries | Free plan, with limitsOn free Zoom Basic: summaries and in-meeting questions for 3 hosted meetings a month, 20 AI queries a month, 40-minute meetings. | Included in Workplace Pro ($16.99 a month, $14.16 annually) and Business ($21.99); ZoomMate add-on $20 a month | Built into Zoom meetings; My Notes also captures in-person and other platforms |
| Gemini in Google Meet | Ask Gemini privately; 'summary so far' for late joiners | Included with a paid planNeeds an eligible Google Workspace edition (Business Standard and above) or a Google AI plan for the organiser. | Included from Workspace Business Standard: $14 per user a month on an annual plan, $16.80 on the flexible plan | Built into Meet: notes go to a Google Doc in the organiser's Drive; every participant sees a notice |
| Otter.ai | Live transcript; Live-Assist prompts and an agent that answers questions | Free plan, with limitsBasic: 300 minutes a month, 30 minutes per conversation, only the 25 most recent conversations kept, 20 AI chat questions a month, 3 imported files for the life of the account. | Pro $16.99 a month ($8.33 billed annually; 20% off for students); Business $30 a month ($19.99 annually) | A bot that joins from your calendar, or the desktop app recording without a bot; also records in person |
| Fireflies.ai | Live transcript; Live Assist answers from your knowledge base (desktop app) | Free plan, with limitsTranscription with 400 minutes of storage (then you delete files), 20 AI credits a month, limited summaries; downloads need a paid plan. | Pro $18 a month ($10 annually); Business $29 ($19 annually); Enterprise $39 annually | A bot that joins Zoom, Meet and Teams, or the desktop app capturing system audio without a bot (desktop app on paid plans) |
| Granola | Ask questions during the meeting: what did I miss, what to ask next | Free plan, with limitsBasic plan with no stated meeting cap, but only 30 days of meeting history. | Business $14 per user a month; Enterprise $35 | Captures device audio on your computer or phone; no bot joins. You type rough notes and it fills them in from the transcript |
| Read AI | Real-time notes and a speaker coach | Free plan, with limits5 meeting transcripts a month, meetings up to 1 hour, no audio or video playback. | Pro $19.75 a month ($15 annually); Enterprise $29.75 ($22.50); Enterprise+ $39.75 ($29.75) | A bot that can join meetings even when you do not attend, or a desktop record button without a bot |
| Fathom | A live panel during the call; deeper chat on paid plans | Free plan, with limitsUnlimited recordings, transcripts and call summaries; Ask Fathom and advanced summaries are limited. | Premium $20 a month ($16 annually); Team $19 ($15); Business $34 ($25) | A bot by default; bot-free audio or transcript-only capture on Mac (macOS 14.2+), Windows bot-free in a Teams-only alpha |
| Natively | Answers, suggested replies and code on a private overlay; live transcript | Free for personal useFree for personal use. Bring your own API key (your provider bills you for usage) or run a local model through Ollama (no API charges). A short trial of the hosted Natively API needs no card. | Pro licence $39 a year or $79 once; hosted Natively API plans $8 to $35 a month | Desktop app that hears both sides of the call from your computer; no bot joins the meeting |
| Cluely | Answers and notes on a private overlay | Free plan, with limitsStarter plan with limited AI responses and meeting notes and 3 file uploads; the caps are not published. | Pro $19.99 a month (from $11.99 billed annually); hiding from screen sharing is a separate $149.99-a-month tier | Desktop overlay that listens to the meeting; no bot joins |
| Krisp | Noise cancellation and live transcription | Trial onlyNo permanent free plan; a 7-day trial with no card. | Core $16 a month ($8 annually); Advanced $30 ($15 annually) | Works at the audio level with any meeting app, so no bot by default; also noise cancellation |
| Avoma | Real-time answer assistant, in a paid add-on | Trial onlyNo free plan; a 14-day trial, after which the account can only view. | Startup $29 ($19 annually), Organization $39 per recorder seat a month; live answer assistant is a paid add-on | Joins virtual meetings with a bot by default; desktop and mobile apps record in person |
How we evaluated
We read each vendor's pricing page, help centre and security or privacy pages on 27 October 2026. We did not run tests on the other products, so we describe their in-meeting features as their vendors document them, and we say where a vendor's own pages disagree. Prices are US list prices in dollars; several vendors, including Microsoft, Google and tl;dv, charge different amounts in other countries.
We judged each assistant on:
- Help during the meeting: what it can do before the call ends, and whether that help is private to you or visible to everyone.
- Coverage: which meeting platforms, and in-person conversations.
- Data handling: where recordings and transcripts are stored, whether they train models, and compliance statements.
- Team features: admin controls, shared workspaces, integrations.
- Price per person, and what the free plan or trial includes.
Because the three kinds solve different problems, we review them by kind rather than in one ranking. Within each group, the order follows the criteria above.
Built into your meeting platform
Microsoft Teams Copilot: best for Microsoft 365 organisations
- Platforms
- Inside Microsoft Teams (desktop, web, mobile); Teams meetings only
- Free option
- Included with a paid planNot in free or standard Teams. Intelligent recap needs Teams Premium or a Microsoft 365 Copilot licence on top of Microsoft 365.
- Paid plans
- Teams Premium $10 per user a month, or Microsoft 365 Copilot $30 (Copilot Business $18), billed yearly, on top of Microsoft 365
- How it works
- Built into Teams: works from the meeting's transcript and recording, so no third-party bot
Copilot in Teams summarises the discussion, suggests action items and answers your questions while the meeting runs. Afterwards, intelligent recap adds AI notes, recommended tasks, a speaker timeline and chapters. Microsoft's documentation is specific about the conditions: transcription must be on, recording must be allowed for the full recap, and Copilot does not work in meetings hosted outside your organisation, so calls with clients on their tenant are out of reach. Recordings and transcripts live in OneDrive and SharePoint under your existing policies. Teams Premium is $10 a user a month and Microsoft 365 Copilot $30, both billed yearly on top of Microsoft 365. Our guide to AI assistants for Teams meetings covers using another tool alongside it.
Strengths
- No bot and no new vendor
- Answers questions about the meeting in real time
- Recap with chapters, speakers and tasks
Drawbacks
- Teams meetings only
- Needs Teams Premium or a Copilot licence on top of Microsoft 365
- Does not work in meetings hosted by another organisation
Choose it if your organisation already pays for Microsoft 365 and most of your meetings happen in Teams. Official site.
Zoom AI (formerly AI Companion): best for Zoom-first teams
- Platforms
- Inside Zoom Workplace (desktop, web, mobile)
- Free option
- Free plan, with limitsOn free Zoom Basic: summaries and in-meeting questions for 3 hosted meetings a month, 20 AI queries a month, 40-minute meetings.
- Paid plans
- Included in Workplace Pro ($16.99 a month, $14.16 annually) and Business ($21.99); ZoomMate add-on $20 a month
- How it works
- Built into Zoom meetings; My Notes also captures in-person and other platforms
Zoom retired the AI Companion name in June 2026: the built-in features are now Zoom AI, and the paid add-on is ZoomMate. Workplace Pro ($16.99 a month, or $14.16 billed annually) includes unlimited AI notes, summaries and in-meeting questions; free Zoom Basic allows them in three hosted meetings a month. ZoomMate ($20 a month) adds AI credits, custom agents and live voice translation. Zoom's privacy statements say it does not use meeting audio, video or chat to train its own or third-party models. More in our Zoom meetings guide.
Strengths
- Included in paid Zoom Workplace plans
- In-meeting questions and summaries
- Zoom says it does not train on your meeting content
Drawbacks
- Three AI meetings a month on free Zoom
- Mostly Zoom meetings
- Advanced agents cost $20 a month more
Choose it if your team pays for Zoom Workplace and lives in Zoom. Official site.
Gemini in Google Meet: best for Google Workspace teams
- Platforms
- Inside Google Meet; Google Meet meetings only
- Free option
- Included with a paid planNeeds an eligible Google Workspace edition (Business Standard and above) or a Google AI plan for the organiser.
- Paid plans
- Included from Workspace Business Standard: $14 per user a month on an annual plan, $16.80 on the flexible plan
- How it works
- Built into Meet: notes go to a Google Doc in the organiser's Drive; every participant sees a notice
"Take notes for me" writes the meeting's notes into a Google Doc and emails a recap; "summary so far" catches up late joiners; and Ask Gemini answers your questions privately during the meeting without storing caption data afterwards, according to Google. Everyone in the meeting sees a notice while notes are on, which settles the consent question for you. Google recommends it for meetings of 15 minutes to eight hours. Business Standard, the cheapest Workspace edition that includes it, is $14 a user a month on an annual plan. See our Google Meet guide for more.
Strengths
- Notes land in a Google Doc in the organiser's Drive
- Ask Gemini answers privately during the meeting
- Every participant is told notes are being taken
Drawbacks
- Google Meet only
- Needs Business Standard or above, or a Google AI plan
- Eight languages, one per meeting
Choose it if your organisation runs on Google Workspace. Official site.
Independent assistants for every platform
Otter.ai: best all-round team assistant
- Platforms
- Web, iOS, Android, Chrome extension, macOS and Windows desktop apps
- Free option
- Free plan, with limitsBasic: 300 minutes a month, 30 minutes per conversation, only the 25 most recent conversations kept, 20 AI chat questions a month, 3 imported files for the life of the account.
- Paid plans
- Pro $16.99 a month ($8.33 billed annually; 20% off for students); Business $30 a month ($19.99 annually)
- How it works
- A bot that joins from your calendar, or the desktop app recording without a bot; also records in person
Otter can join from your calendar as a bot or record from its Mac and Windows app without one. During calls it shows a live transcript, and its homepage describes Live-Assist prompts and an agent that answers questions on the call; which plans include them is not spelled out. Business ($19.99 a user a month billed annually) removes meeting limits and allows four-hour meetings.
Two privacy points before you deploy it. Otter's security page says it de-identifies user data before training its models, with no opt-out described there. And in August 2026 a federal judge let most claims in the consolidated privacy class action against Otter proceed, which is not a finding that Otter broke the law but is worth your legal team's attention. Our Natively vs Otter page compares the two.
Strengths
- Bot or bot-free desktop capture
- Live transcript, live prompts and an agent that answers questions
- Usable free plan
Drawbacks
- Trains on de-identified recordings, with no opt-out described
- A privacy class action is proceeding
- SSO needs at least 100 users
Choose it if you want one tool for Zoom, Meet, Teams and in-person meetings, shared across a team. Official site.
Fireflies.ai: best for sales and knowledge-heavy teams
- Platforms
- Web, macOS and Windows desktop, iOS, Android, Chrome extension
- Free option
- Free plan, with limitsTranscription with 400 minutes of storage (then you delete files), 20 AI credits a month, limited summaries; downloads need a paid plan.
- Paid plans
- Pro $18 a month ($10 annually); Business $29 ($19 annually); Enterprise $39 annually
- How it works
- A bot that joins Zoom, Meet and Teams, or the desktop app capturing system audio without a bot (desktop app on paid plans)
Fireflies' Live Assist, launched with its desktop app, is a real-time panel that pulls answers from your own documents and past meetings during a call. The desktop app also records without a bot. Pro is $10 and Business $19 per seat a month billed annually. Its pricing page states customer data is never used for AI training, and Enterprise adds HIPAA, custom retention and a transcript-only mode. A proposed class action filed in Illinois in 2025 alleges it collected voiceprints of participants who had not consented.
Strengths
- Live Assist surfaces answers from your knowledge base mid-call
- Over 50 integrations and an API
- Says your data is never used for training
Drawbacks
- Live Assist needs the desktop app, on paid plans
- Free plan stores only 400 minutes
- A biometric privacy suit is pending in Illinois
Choose it if your team answers the same questions on many calls and keeps its knowledge in documents and a CRM. Official site.
Granola: best for people who like to write their own notes
- Platforms
- macOS, Windows, iOS, Android, Apple Watch
- Free option
- Free plan, with limitsBasic plan with no stated meeting cap, but only 30 days of meeting history.
- Paid plans
- Business $14 per user a month; Enterprise $35
- How it works
- Captures device audio on your computer or phone; no bot joins. You type rough notes and it fills them in from the transcript
Granola is a notepad: you jot rough notes, and it completes them from the transcript it captures from your device's audio. It now works live too, so you can ask what you missed or what to ask next. Business is $14 per user a month and adds unlimited history, pre-meeting briefs and integrations. Notes are stored in a US-hosted cloud and audio is not kept. Our Granola alternative page explains how Natively differs.
Strengths
- No bot, on desktop and phone
- Ask questions during the meeting
- Meeting audio is deleted after transcription
Drawbacks
- Free plan keeps 30 days of history
- Trains on anonymised data unless you opt out (off by default on Enterprise)
- HIPAA only on Enterprise
Choose it if you take your own notes in meetings and want them filled in and searchable. Official site.
Read AI: meeting analytics and coaching
- Platforms
- Windows and macOS, iPhone, Android, Chrome extension
- Free option
- Free plan, with limits5 meeting transcripts a month, meetings up to 1 hour, no audio or video playback.
- Paid plans
- Pro $19.75 a month ($15 annually); Enterprise $29.75 ($22.50); Enterprise+ $39.75 ($29.75)
- How it works
- A bot that can join meetings even when you do not attend, or a desktop record button without a bot
Read AI adds coaching and analytics to notes: talk time, engagement and a speaker coach, plus real-time notes. Its bot can attend meetings on your behalf even when you are absent, which is convenient and is also why Chapman University prohibited it in 2025, citing security and privacy risks. Pro is $15 a user a month billed annually.
Strengths
- Speaker coach and meeting metrics
- Search across meetings, email and chat
- No training on your data by default, it says
Drawbacks
- Its bot can join meetings you do not attend
- Free plan: 5 meetings a month, 1 hour each
- Banned by at least one university over privacy risk
Choose it if managers who want engagement and talk-time metrics, in an organisation comfortable with them. Official site.
Fathom: the most generous free plan
- Platforms
- macOS app, Windows (bot mode), iOS, web
- Free option
- Free plan, with limitsUnlimited recordings, transcripts and call summaries; Ask Fathom and advanced summaries are limited.
- Paid plans
- Premium $20 a month ($16 annually); Team $19 ($15); Business $34 ($25)
- How it works
- A bot by default; bot-free audio or transcript-only capture on Mac (macOS 14.2+), Windows bot-free in a Teams-only alpha
Fathom records, transcribes and summarises every meeting on its free plan, with a live panel during calls and limited use of its Ask Fathom chat. Paid plans add a conversational assistant and CRM field sync. By default it joins as a bot; Fathom 3.0 can record audio or transcript only without a bot on macOS 14.2 and later. Our Fathom alternative page has the detail.
Strengths
- Unlimited free recordings and summaries
- Live panel during calls
- CRM sync on team plans
Drawbacks
- Bot-free capture is Mac only (Windows in a Teams-only alpha)
- Free AI questions are limited
- Training policy not published where we could read it
Choose it if you want a capable assistant without paying, and a bot in the call is acceptable. Official site.
Private live copilots
Natively: best for private, real-time help in any meeting app
- Platforms
- macOS and Windows desktop app
- Free option
- Free for personal useFree for personal use. Bring your own API key (your provider bills you for usage) or run a local model through Ollama (no API charges). A short trial of the hosted Natively API needs no card.
- Paid plans
- Pro licence $39 a year or $79 once; hosted Natively API plans $8 to $35 a month
- How it works
- Desktop app that hears both sides of the call from your computer; no bot joins the meeting
Natively, which we make, hears both sides of the call from your Mac or PC and puts answers, suggested replies, recaps and code on an overlay only you can see; afterwards it writes the notes and follow-ups. It does not join the meeting, so it works in any app. You pick the model: your own key from OpenAI, Anthropic, Google or Groq (billed by that provider), a local model through Ollama (no API charges, but you need a capable computer), or the hosted Natively API ($8 to $35 a month).
It is not a team archive. Notes live on your computer and export to Markdown, JSON or text, so if you need a shared, searchable library with admin controls, pair it with your platform's built-in assistant or choose Otter or Fireflies. For company-wide use, see Natively for teams. Our AI meeting assistant page shows it in action.
Strengths
- Works in Zoom, Teams, Meet, Slack, Webex and in person, with no bot
- Answers on your own screen while the call runs
- Local model or your own API keys; transcripts on your disk
Drawbacks
- A personal tool: no shared team workspace or CRM sync
- Desktop only (macOS and Windows)
- Expert modes and résumé context need the Pro licence
Choose it if you lead calls (sales, consulting, interviews, support) and want help in the moment that nobody else sees. See Natively's plans.
Cluely: a polished private overlay
- Platforms
- macOS and Windows desktop app, iOS app
- Free option
- Free plan, with limitsStarter plan with limited AI responses and meeting notes and 3 file uploads; the caps are not published.
- Paid plans
- Pro $19.99 a month (from $11.99 billed annually); hiding from screen sharing is a separate $149.99-a-month tier
- How it works
- Desktop overlay that listens to the meeting; no bot joins
Cluely, which started as an interview tool, now presents itself as a meeting assistant: an overlay that listens and shows answers and notes, triggered with a keyboard shortcut. Pro is $19.99 a month. Its revenue claims drew TechCrunch coverage in March 2026; see Natively vs Cluely for a direct comparison.
Strengths
- No bot in the meeting
- Desktop and iOS
- Simple pricing from $11.99 a month annually
Drawbacks
- Hiding from screen sharing needs the $149.99-a-month plan
- Cloud only
- Free limits not published
Choose it if you want a private overlay for everyday meetings and do not need local models. Official site.
Specialists
Krisp: best when audio quality is the problem
- Platforms
- macOS and Windows desktop, iOS, Android, browser extension
- Free option
- Trial onlyNo permanent free plan; a 7-day trial with no card.
- Paid plans
- Core $16 a month ($8 annually); Advanced $30 ($15 annually)
- How it works
- Works at the audio level with any meeting app, so no bot by default; also noise cancellation
Krisp works at the audio level, cleaning your microphone and the other side's voices, and adds transcription, recording and AI notes on top without a bot. Core is $8 a user a month billed annually.
Strengths
- Noise cancellation in any meeting app
- Bot-free notes on every paid plan
- Says meeting data never trains its models
Drawbacks
- No free plan, only a 7-day trial
- No live AI answers
- Its page gives three different language counts
Choose it if you take calls from noisy places and want notes as a bonus. Official site.
Avoma: revenue teams that want call intelligence
- Platforms
- Web, macOS and Windows desktop, iPhone, Android, Chrome extension
- Free option
- Trial onlyNo free plan; a 14-day trial, after which the account can only view.
- Paid plans
- Startup $29 ($19 annually), Organization $39 per recorder seat a month; live answer assistant is a paid add-on
- How it works
- Joins virtual meetings with a bot by default; desktop and mobile apps record in person
Avoma combines notes with conversation and revenue intelligence. Its real-time answer assistant is part of the Conversation Intelligence add-on ($29 a seat a month annually), on top of plans from $19 a seat.
Strengths
- Real-time answer assistant (paid add-on)
- Deep CRM and dialler integrations
- Conversation and revenue intelligence
Drawbacks
- No free plan; a 14-day trial
- Joins virtual meetings with a bot by default
- Add-ons raise the per-seat price quickly
Choose it if a sales or customer-success team that already buys call-intelligence software. Official site.
Buying for a team: the questions to ask
- Which platforms do your meetings run on? One platform points to its built-in assistant; several point to an independent one or a desktop copilot.
- Who needs to see the notes? Shared archives (Otter, Fireflies, Fathom, Teams, Meet) suit teams; personal tools (Natively, Granola on its free plan) suit individuals.
- How will participants be told? Gemini in Meet notifies everyone automatically; Fireflies and Fathom offer consent messages; with a desktop tool, telling people is up to you. Recording-consent laws vary by country and state.
- Does it train on your meetings? Fireflies, Krisp, tl;dv and Zoom say no; Otter de-identifies and trains; Granola trains on anonymised data unless you opt out.
- What does the admin control? SSO, retention, HIPAA and data region usually sit on the top plan.
Our AI note-taker privacy guide goes further into consent and storage.
Which assistant for which situation
| Situation | Pick | Why |
|---|---|---|
| Microsoft 365 organisation | Microsoft Teams Copilot | Built in and governed by your tenant |
| Google Workspace organisation | Gemini in Google Meet | Notes in Docs, automatic notice to participants |
| Mixed platforms, shared notes | Otter.ai | Every platform, bot or desktop, team workspace |
| Sales calls | Fireflies.ai | Live answers from your material, CRM integrations |
| Private help in calls you lead | Natively | Real-time answers only you see, no bot |
| Students and lectures | Otter.ai | Education discount and in-person recording |
| Best free option | Fathom | Unlimited recordings and summaries at no cost |
Questions people ask
What is the best AI meeting assistant in 2027?
There is no single best one. If your company runs on Teams, Zoom or Google Meet, start with the assistant built into that platform. If your meetings span several platforms and you need shared notes, Otter or Fireflies covers them. If you want private, real-time help in calls you lead, a desktop copilot such as Natively works in any meeting app without joining it.
What is the difference between an AI meeting assistant and a notetaker?
A notetaker produces the record after the meeting: transcript, summary and action items. A meeting assistant also helps while the meeting is running, for example by answering questions about what was said, catching you up or suggesting what to say. Many products now do both, to different degrees.
Do AI meeting assistants need a bot in the call?
Not always. Assistants built into Teams, Zoom and Meet are part of the platform. Granola, Jamie, Krisp and Natively capture audio on your device. Otter, Fireflies, Read AI and Fathom can send a bot, and most also have a desktop app that records without one; Fathom's bot-free mode is Mac only.
Do I need to tell people an AI assistant is listening?
Usually, yes. Recording-consent laws vary by country and state. Gemini in Meet notifies every participant automatically, and Fireflies and Fathom offer consent messages. With a desktop tool, telling people is up to you.
Is Copilot in Teams free?
No. Intelligent recap in Teams needs a Teams Premium or Microsoft 365 Copilot licence on top of a Microsoft 365 subscription ($10 or $30 a user a month respectively, billed yearly), and Copilot does not work in meetings hosted by another organisation. Free and standard Teams do not include it.
Which AI meeting assistants say they do not train on your meetings?
Fireflies, Krisp, tl;dv and Zoom state that meeting content is not used to train their models. Otter says it trains on de-identified data. Granola trains on anonymised data unless you opt out, with training off by default on Enterprise. Natively has no model of its own: transcripts stay on your computer and go to the provider you choose.
Sources
Pages read on 27 October 2026 unless a line says otherwise:
- Microsoft Teams Copilot: intelligent recap: licences, features, requirements
- Microsoft Teams Copilot: Copilot in Teams meetings, live questions
- Microsoft Teams Copilot: Teams Premium price
- Microsoft Teams Copilot: Microsoft 365 Copilot price
- Microsoft Teams Copilot: Copilot Business price
- Zoom AI (formerly AI Companion): Workplace plans and AI by plan
- Zoom AI (formerly AI Companion): ZoomMate price and free-plan AI limits
- Zoom AI (formerly AI Companion): ZoomMate and My Notes
- Gemini in Google Meet: Take notes for me: plans, consent notice, languages, limits
- Gemini in Google Meet: Workspace editions and US prices
- Otter.ai: plans, limits, export formats and the education discount
- Otter.ai: botless desktop app
- Otter.ai: storage, de-identified training, compliance
- Otter.ai: UC Today, August 2026, on the privacy class action
- Fireflies.ai: plans, prices, no-training statement
- Fireflies.ai: free plan details
- Fireflies.ai: Live Assist and the desktop app
- Granola: plans, free limits, bot-free capture, training opt-out
- Granola: storage, audio deletion and AI subprocessors
- Granola: sharing and export
- Granola: asking Granola questions during a meeting
- Read AI: plans and limits
- Read AI: features and security claims
- Read AI: bot-free desktop recording, Windows 10+ and macOS 14+
- Read AI: Chapman University notice prohibiting Read AI
- Fathom: plans and prices
- Fathom: bot-free recording, OS support, consent
- Natively: pricing and licences
- Natively: what the app does
- Natively: supported meeting apps
- Natively: answer latency benchmark
- Cluely: plans and prices
- Cluely: platforms and positioning
- Cluely: TechCrunch, March 2026, on the CEO's revenue statements
- Krisp: plans, prices, security statements
- Krisp: bot-free notetaker and platforms
- Avoma: plans, add-ons, trial
- Data Privacy + Security Insider, December 2025, on the Fireflies biometric suit
More 2027 guides
- Best AI Interview Assistants in 2027Which AI tools help you prepare for an interview and get through it?
- Best AI Interview Copilots in 2027Which tools give real-time help during a live interview, and when is that allowed?
- Best AI Meeting Notetakers in 2027Which tool gives you the best record of a meeting, with or without a bot?
- Best AI Notetakers in 2027Which AI notetaker fits lectures, voice memos and your own notes?
- Best Free AI Interview Assistants and Copilots in 2027What interview help can you get for free, and where does free end?
- Best Free AI Meeting Assistants and Notetakers in 2027Which meeting tools have a free plan you can actually work on?
- Best Free AI Notetakers in 2027Which notetakers cost nothing, on your phone, your laptop or in class?
- Best Free AI Assistants in 2027Which general AI assistant gives you the most for free?
To try private, real-time help in your own calls, download Natively for macOS or Windows, read what it does, or see plans. For deploying it across a team, see Natively for teams.
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